ZONING BOARD OF APPEALS REGULAR MEETING
TUESDAY, Oct 16, 2018
MEETING HALL
MEMORIAL TOWN HALL, 52 LYME STREET
OLD LYME, CT 7:00 P.M.
RECORD OF VOTE
- Meeting called to order at 7:00 PM
The ZBA Meeting was originally scheduled for the Mezzanine Conference Room, but was moved to the Main Meeting Room in case a large number of the public decided to attend. Notices indicating the room change were posted on the doors of the Mezzanine Conference Room and the Town Hall Entrance.
II. Roll Call
Present:~Nancy Hutchinson (Chair), Kip Kotzan (Vice Chair), Marisa Hartmann (Secretary), Dan Montano, and Alternates Stephanie Mickle, Tom Schellens.
Absent: Steve Dix
Also present: David Royston, ZBA Attorney; Keith Rosenfeld, Land Use Coordinator/ZEO
III. Public Hearing
Case 18-10 – Scott & Kathleen Boulanger, 73 Portland Avenue,~request variances to allow construction of a sanitary sewage pump station on the vacant lot.
The chair read the case description and reviewed the variances requested: Section 4.4.6.5.f.(ii); Section 4.4.6.5.e; Section 7.8.2.2.a.(iv); Section 13A.3.11; and Section 20.3.6.2; and then asked if any members would like to recuse themselves. Dan Montano, recused himself.
Seated: N. Hutchinson, K. Kotzan, M. Hartmann, Stephanie Mickle, Tom Schellens.
The ZBA Attorney provided a letter dated October 16, 2018. The Secretary read the Attorney’s letter into the record, as well as a letter dated Oct 6, 2018 by the Chairman of the Old Lyme Shores Beach Association and the President of Old Lyme Shores Beach Association in support of the application.
The applicant requested a brief recess; the Chair agreed, and the meeting continued with the next several agenda items with the intent to return to this agenda item when the applicant returned later in the meeting.
Case 18-11 – George & Deb Ross, 4 Joel Drive, request variances to allow construction of a new single-family dwelling that will meet FEMA requirements on the vacant lot.
The chair read the case description and informed the board that the applicant has requested a delay to the opening of the public hearing until the Nov 20, 2018 ZBA meeting. The Secretary to read the request into the record.
A Motion was made by K. Kotzan, seconded by S. Mickle, to delay the opening the Public Hearing for Case 18-11 – George & Deb Ross, 4 Joel Drive until the Nov 20, 2018 Regular ZBA Meeting, Mezzanine Conference room, Memorial Town Hall, 52 Lyme Street, Old Lyme, CT.
Voting in favor: N. Hutchinson, K. Kotzan, M. Hartmann, Stephanie Mickle, Tom Schellens. Opposed: none; Abstaining: none. The motion passed unanimously: 5-0-0.
The ZBA Attorney suggested that the Board consider making a motion to allow the applicant to add any additional variances that are required to complete the variance application to be heard at the same time as the other variances if they are submitted in sufficient time to meet the publication requirement.
A Motion was made by S. Mickle, seconded by K. Kotzan, to allow the applicant to add any additional variances that may be required to be heard at the same time as the other variances at the November 20th meeting with the caveat that they be submitted in time to meet the publication notification requirements.
Voting in favor: N. Hutchinson, K. Kotzan, M. Hartmann, Stephanie Mickle, Tom Schellens. Opposed: none; Abstaining: none. The motion passed unanimously: 5-0-0.
V. Regular Meeting
Meeting Minutes – ZBA Regular Meeting Minutes – September 18, 2018
A Motion was made by M. Hartmann, seconded by K. Kotzan, to Approve~the Minutes of the ZBA Regular Meeting Sept 18, 2018.
Voting in favor: N. Hutchinson, K. Kotzan, M. Hartmann, Stephanie Mickle, Tom Schellens. Opposed: none; Abstaining: none. The motion passed unanimously: 5-0-0.
New Business - Approval of the 2019 Regular Meeting Dates
A Motion was made by K. Kotzan, seconded by T. Schellens, to approve the 2019 ZBA Regular Meeting Dates.
Voting in favor: N. Hutchinson, K. Kotzan, M. Hartmann, Stephanie Mickle, Tom Schellens. Opposed: none; Abstaining: none. The motion passed unanimously: 5-0-0.
The applicant for Case 18-10 – Scott & Kathleen Boulanger, 73 Portland Avenue returned to the meeting and requested the Public Hearing for this case be opened so that discussion can begin.
A Motion was made at the request of the applicant, by K. Kotzan, seconded by M. Hartmann, to move the completion of the public session of this case to be continued to the November 2018 meeting.
Voting in favor: N. Hutchinson, K. Kotzan, M. Hartmann, Stephanie Mickle, Tom Schellens. Opposed: none; Abstaining: none. The motion passed unanimously: 5-0-0.
IV. Open Voting Session
Case 18-10 – Scott & Kathleen Boulanger, 73 Portland Avenue, request variances to allow construction of a sanitary sewage pump station on the vacant lot. Continued until the Nov 20, 2018 ZBA Meeting
V. Regular Meeting – cont’d
Old Business - Review of materials related to proposed ZBA process improvements.
Discuss final changes of variance applications and Guide document
A Motion was made by T. Schellens, seconded by K. Kotzan, to Approve the ZBA process documents as amended at the Oct 16, 2018 ZBA meeting, including an increase in the required number of copies of the variance application and supportive documents and plans to be submitted from two to three, with an effective date of Nov 1, 2018.
Voting in favor: N. Hutchinson, K. Kotzan, M. Hartmann, Stephanie Mickle, Tom Schellens. Opposed: none; Abstaining: none. The motion passed unanimously: 5-0-0.
VI. Adjournment
A Motion was made by K. Kotzan, seconded by T. Schellens, to adjourn the Oct 16, 2018 Regular Meeting.
Voting in favor: N. Hutchinson, K. Kotzan, M. Hartmann, Stephanie Mickle, Tom Schellens. Opposed: none; Abstaining: none. The motion passed unanimously: 5-0-0.
The meeting was adjourned at 9:17 PM.
Respectfully submitted,
Nancy Hutchinson
The next regularly scheduled ZBA Meeting will be held on
Tuesday, November 20, 2018 at 7:00 PM, in the Mezzanine Conference Room,
Memorial Town Hall, at 52 Lyme Street, Old Lyme, CT.
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